The Direct Payment Request is a vehicle to be used to submit payments directly to a vendor or to seek a reimbursement for non-travel related purchases without a purchase order. Supporting Documentation is required for all payments. Budget owners are responsible for ensuring adequate funding is in place prior to submitting any Direct Pay for processing. Not doing so will delay payment.

A completed Direct Payment Form with the original receipt or invoice should be submitted to Accounts Payable. Unless the "Special Handling" section is completed, the check will be mailed directly to the vendor without any attachments.

Payment to vendors and reimbursements may be processed through this process if it falls under one of the categories listed below; otherwise, payment must be made with the University Procurement Card or via Purchase Order in accordance with the University Procurement Policy.

  • Honorarium

    • See Honorarium policy-
    • Services by non-resident aliens should be planned for in advance. Please Note: The individual receiving the honorarium is responsible to provide the ITIN to Accounts Payable. The department requesting the honorarium is responsible for ensuring the direct payment request is complete.
  • Membership Dues

    • Payment for subscriptions (Account 2052) and membership (Account 2800).
    • If an order form/invoice is to be sent with the payment, an extra copy should be attached.
  • Petty Cash

    • Starting or replenishing petty cash. If replenishing, original receipts must be attached and business purposes must be noted.
  • Employee Non-travel Reimbursements

    •  Original receipts must be attached noting the business purpose.
  • Athletic Game officials

    • Athletics department only. Please use Account 1608
  • Catholic University Press Reader’s Report

    • Catholic University Press only. Pleas use Account 1613.
  • Annuities

    • Treasury Services only. Pleas use Account 8500.
  • Royalties

    • Catholic University Press and Sponsored Accounting only. 
  • Employee Deduction Payment

    • Payroll and Human Resources only.
  • American Express

    • University President’s Office only.
    • Statement and receipts should be attached noting with the business purpose for each transaction.
  • Attorney Fees, Legal Fees, Legal Settlements, and other Legal transactions

    • Legal and patent fees that can be reasonably established and are managed by the Office of General Counsel and Vice Provost for Research.