When making University approved purchases, employees have the following options:

University Procurement Card - All University employees are strongly encouraged to use a University Procurement Card (PCard) for making business purchases under $2,500.  The PCard can be used for point-of-sale, telephone, fax and internet purchases. The University's tax exempt numbers are displayed on the front of the PCard since most purchases made on the University's behalf are tax exempt.  All purchases must adhere to the Procurement Card policy.

Purchase Order - For purchase of more than $2,500, a Purchase Order (PO) is necessary. 

Personal Funds - University employees may use personal funds and seek reimbursement from the University for reasonable business expenses and for travel expenses in accordance with the travel policy.  Requests for reimbursements must be submitted to Accounts Payable within 20 days of the purchase and with the appropriate documentation.  For travel reimbursements, please use the Travel Expense Report.  For all other reimbursement, please use the Direct Payment Form

Please use the chart below as a guide to help you determine what form of payment you should use.

Purchase Order
Direct Payment
University PCard
Annuities
X
Athletic Game Officials
X
Commissions (CUA Press)
X
Construction & Capital Equipment
X X
Contributions
X
Honorarium
X
Insurance
X
Lease
X
Licenses
X X
Low Dollar (Under $2500) Items 
X X
Membership Dues
X X
Penalties
X
Postage
X X
Reimbursements for future travel
X
Reimbursements to Employees
X
Subcontractors
X
Supplies
X X
Taxes
X
Temporary Services
X
Travel
X X
Travel Advance
X
Utilities 
X